Your floor plan has gaps, and last year's list is spoken for.
You need companies with a reason to buy a stand this year, and a name to call at each one.
Start with25 free exhibitor prospects
Get 25 free prospects For exhibition & conference organisers
Find the right exhibitors. Bring the right people into the room.
RocketSDR's AI agents find exhibitors and sponsors for your event among companies active at comparable trade shows this year, tell you why each should take a stand at yours, and find the person who signs off. The same agents fill the room with the right attendees.
Free · 25 exhibitor prospects
Get 25 companies exhibiting at your competitors' events, and who to call at each.
Decision-maker and verified contact · a pitch for each · in your inbox immediately · no call needed
Free · 5 qualified attendees
Get 5 people likely to attend your next event, and how to reach them.
Name, title and verified email · why each would attend · in your inbox immediately · free
Sample shortlist · 3 of 25For a Gulf energy expo
- Halvern Grid SystemsGrid storage · NorwaySeen at Intersolar Europe 2026Opened a Dubai office in AugustHead of Marketing, EMEA ✓ email✓ phone
“Meet the Gulf utilities the new Dubai office was opened to sell to.”
- Corvane RoboticsInspection drones · JapanSeen at Gastech 2026Launched an offshore inspection line in JuneVP, Global Events ✓ email✓ phone
“Launch the offshore line in front of the operators who buy it.”
- Mireille AnalyticsEmissions software · FranceSeen at World Hydrogen Summit 2026Raised a €30M Series B in SeptemberChief Marketing Officer ✓ email
“New budget, new region. Your emissions track is their buyer list.”
Illustrative sample. Your list names real companies, with a source link behind each claim.
Sample list · 3 of 5For a fintech summit
- Head of PaymentsRegional bank · UAEName and LinkedIn in your email ✓ email
“Rolling out real-time payments, and two sessions feature banks already running it.”
- VP, Digital BankingRetail bank · Saudi ArabiaName and LinkedIn in your email ✓ email
“Leads a mobile banking relaunch, the theme of the event's digital banking track.”
- Chief Risk OfficerPayments start-up · BahrainName and LinkedIn in your email ✓ email
“Fraud and compliance is a full track, with regulators from that market speaking.”
Illustrative sample. Your list names 5 real people, with a verified email where we find one.
Campaigns run for event teams at 
awsGoogle Cloud
zendesk
Backed by Y Combinator
awsGoogle CloudzendeskBacked by Y CombinatorWho it's for
Built for the two teams that grow a large event.
A large show earns from stands, sponsorships and delegate passes, and usually gives each its own team. We start with the revenue line that's yours.
The right people never get an invite worth opening.
Stale lists bounce, and the invites that do land read like a conference program. Neither tells a buyer what they'd gain.
Start with5 qualified attendees for your event
Get 5 qualified attendees The problem
Why exhibitor and delegate pipelines stall.
Two different jobs with the same root cause: the list is old, and the message gives nobody a reason to say yes.
Exhibitors & sponsors
Last year's list, with no sign of this year's budget.
Most exhibitor sales starts from past buyers and a bought database. Neither shows which companies are exhibiting at competing shows right now, or what changed for them this year.
Typical listRocketSDR
SourceLast year's exhibitorsCompanies at comparable trade shows this year
SignalNoneLaunch, expansion, funding, hiring
Contactinfo@ or a stale nameThe person who signs off, verified
PitchFloor plan and rate cardWhy this company, at this show
Attendees & delegates
The invite never arrives, or says nothing.
Unverified emails bounce or land in spam. The ones that arrive are a template with a venue, a date and a theme, and nothing about why this person should come.
Hi {{first_name}},
You're invited to {{event_name}}, the region's leading gathering for {{industry}} leaders, on {{date}} at {{venue}}. Join 2,000+ innovators for a day of insights and networking. Register now!
↳ sent to 40,000 people · identical
You're invited to {{event_name}}, the region's leading gathering for {{industry}} leaders, on {{date}} at {{venue}}. Join 2,000+ innovators for a day of insights and networking. Register now!
↳ sent to 40,000 people · identical
Typical inviteRocketSDR
ContactsUnverifiedVerified email and phone
Reached byOne email from an overused domainEmail from warmed domains, LinkedIn and SDR calls
MessageSame for everyoneWhat this person would gain
How it works
How to find exhibitors for your event, and how RocketSDR does it.
Four steps, run for every company at once. Each one has already worked for an event team we've run campaigns for.
01 Map comparable trade shows
Starts from your event website and pulls this year's exhibitor and sponsor lists from competing events, out of 200K+ shows we track.
53high-value exhibitor leads in 30 daysGITEX × Expand North Star: VivaTech, Web Summit and LEAP exhibitor lists, invited to Dubai.
02 Check this year's signal
Flags launches, market entry, funding, hiring and recent posts, each with a source link, so you know who has a reason to say yes now.
50+investors converted to attendStartup Grind: Sessions matched to each investor's recent posts on agent infrastructure.
03 Find who signs off
Names the decision-maker at each company and verifies their email and phone.
93RSVPs in 12 daysAWS Retail Summit: About 4,000 VPs, directors and heads mapped across retail and quick commerce.
04 Write the reason and reach out
A pitch per company, sent by email, LinkedIn and SDR calls. Nothing goes out until you approve it.
780interested repliesSTEP: 240+ campaigns across startups, investors, sponsors and exhibitors.
What you get
See the work before you pay for anything.
This is what the free offers produce. Real lists name real companies and people, with a source behind every claim.
Halvern Grid SystemsGrid storage · Norway
Why nowOpened a Dubai office in August source ↗
Seen atIntersolar Europe 2026
Decision-makerHead of Marketing, EMEA✓ email✓ phone
Pitch angleMeet the Gulf utilities the new Dubai office was opened to sell to.
Corvane RoboticsInspection drones · Japan
Why nowLaunched an offshore inspection line in June source ↗
Seen atGastech 2026
Decision-makerVP, Global Events✓ email✓ phone
Pitch angleLaunch the offshore line in front of the operators who buy it.
Mireille AnalyticsEmissions software · France
Why nowRaised a €30M Series B in September source ↗
Seen atWorld Hydrogen Summit 2026
Decision-makerChief Marketing Officer✓ emailphone not found
Pitch angleNew budget, new region. Your emissions track is their buyer list.
Tessaro Flow ControlsIndustrial valves · Italy
Why nowHiring 6 sales roles in Riyadh and Abu Dhabi source ↗
Seen atOTC Houston 2026
Decision-makerRegional GM, Middle East✓ email✓ phone
Pitch angleSix new Gulf sales hires need pipeline. Your show floor is where it starts.
Brightline HydrogenElectrolysers · Germany
Why nowNew Head of Events started in July source ↗
Seen atHannover Messe 2026
Decision-makerHead of Events✓ email✓ phone
Pitch angleA new events lead is planning next year's calendar. Get on it early.
Illustrative sample for a Gulf energy expo. Yours lands in your inbox immediately: 25 companies, contacts verified, sources linked.Get your 25
InputsResearched at send time
1Person
Maya Chen · Partner, seed fund (illustrative)
2Signal · Post · 3 days ago
Wrote about agent-infra fragmentation
3Match · Session
Bessemer partner + a founder shipping an agent runtime, next Thursday
4Offer
Limited investor seat · front row · 90 min
Output · emailFrom your event's domain
FromStartup Grind <invites@…>
ToMaya Chen · Partner, seed fund
SubjectQuick one: your recent thesis on AI infra
Hi Maya,1 saw your recent post on agent-infra fragmentation2. Sharp framing.
Two of our SV speakers are tackling exactly that next Thursday (Bessemer + a founder shipping a runtime for it).3
I've reserved a limited investor seat if you'd like the front row.4 90 minutes, no pitch-deck circus, just the operators you'd actually want to back.
Worth a slot?
— SG team
How RocketSDR follows up
- Day 0 · EmailA personal invite goes outFrom your event's own domain
- Day 2 · LinkedInA connect request and short noteReferences the email, not a repeat
- Day 5 · EmailA follow-up with a new angleCites a fresh signal, never "just bumping this"
- Day 7 · SDR callAn SDR call to confirm the seatA warm follow-up, not a cold dial
- The goalMaya Chen confirms an investor seat ✓
Illustrative invite, built the way the Startup Grind campaign was. This is how RocketSDR writes to each person when you run your invites with us.Get 5 qualified attendees
rocketsdr.ai/campaigns · STEP SF26
Results
What we did for event teams, and what came of it.
The brief, what we did and the result, campaign by campaign. Every number belongs to the campaign it sits under.
ExhibitorsExpand North Star · Dubai World Trade Centre
- Challenge
- Find booth buyers beyond the usual regional list.
- What we did
- Took the exhibitor lists of VivaTech, Web Summit and LEAP, researched each company's fit for Dubai, and invited the booth buyers.
53high-value exhibitor leads in 30 days
VivaTechWeb SummitLEAPDubai
From France, Japan, the UAE, India, Saudi Arabia and the UK
Every audienceSTEP · Dubai + San Francisco · 3 editions
- Challenge
- Fill every pipeline at once: startups, investors, sponsors, exhibitors and speakers.
- What we did
- Ran 240+ campaigns, each audience its own segment, from warm CRM lists to cold city-by-city outreach.
780interested replies
154,500people reached
180+exhibitor meetings
2keynotes landed
awsAttendees
AWS Retail Summit · Bengaluru
- Challenge
- Bring senior engineering leaders from retail, e-commerce and quick commerce.
- What we did
- Mapped about 4,000 VPs, directors and heads working on relevant projects, then ran a 12-day, email-only campaign.
93RSVPs in 12 days
46senior engineering leaders attended
AttendeesStartup Grind · Silicon Valley
- Challenge
- Fill a venue with founders and active investors in a week.
- What we did
- Matched session topics to each investor's recent posts on agent infrastructure, and invited them to the sessions that fit.
50+investors converted to attend
$500premium tickets sold
7 daysfrom kickoff to a full venue
More event campaigns
Google CloudConsumer & Fintech Summit · Delhi
173 RSVPs, 80 funded founders and CTOs in the room, and 2,000 target companies added to Google's list.
Mint Sustainability Summit10.7% response on the climate campaign, and 100+ engaged leads in 15 days.
zendeskExecutive roundtable · Australia
2,000 support leaders mapped, 13 executives at the table.
“I was telling Des how impressed I was with the new response rate we're getting through RocketSDR.”
“We've had two founders purchase tickets, which is pretty good so far. A few comped investors too. This is a great feature: the replies that are generated, which I can simply approve.”
“That works, and I look forward to being there.”
“Your cold email is incredibly well written. Thank you for putting that little extra effort that made your outreach stand out from the others.”
Offers & pricing
Start free. Pay for outcomes.
Both offers are real work on your real event, at no cost. If it's useful, we scope a paid engagement around the outcome you want.
25 exhibitor prospects
Companies exhibiting at your competitors' events, researched for yours.
- Companies exhibiting at competing events this year
- Why each one fits, with the signal and a source link
- The decision-maker, with verified email and phone where available
- A pitch written for each company
5 qualified attendees
People likely to attend your next event, at no cost.
- Matched to your event's topics and audience
- From companies already active in your event's space
- Name, title and a verified email where we find one
- Why each person would attend
Outcome-based pricing, scoped to your event
You pay for outcomes. We agree the outcome first (exhibitor meetings, sponsor conversations or registrations) and price against it.
Discuss a pilotScope depends on
- Event size and category
- Geography and target markets
- Exhibitors, sponsors, attendees, or all three
- Number of prospects and channels
- The outcome, and how we measure it
Data & controls
Research you can check. Outreach you control.
Every recommendation has a source behind it, and nothing goes out under your name without the controls your team signs off on.
Events tracked
200K+
Shows and conferences, with exhibitor lists re-collected before each edition.
Exhibitors & sponsors
1M+
Records linking companies to the events they exhibit at or sponsor.
Companies
10M+
Firmographics, funding, hiring and technographics, searched semantically.
People
700M
Profiles re-researched when each pitch or invite is written.
Approval mode or autopilot
Approve every message with one click, or let a campaign run. Set it per campaign.
Approval modeAutopilot
Sent from your domains
Multiple warmed domains through cleanmails.io, monitored continuously. We hold bounce rates under 3%.
Where the data comes from
Exhibitor directories, event listings, company websites, news and public LinkedIn posts. Every claim in a list links back to its source.
Security & compliance
Built for multinational events businesses running EU and UK outreach.
SOC 2 Type IIGDPRY CombinatorForbes 30u30
FAQ
Questions event teams ask.
How do I find exhibitors for my event?
Start with companies exhibiting or sponsoring at comparable trade shows this year, because they already spend on events in your sector. Check what changed for each one (a launch, a new market, a funding round), find the person who owns the stand budget, and pitch why your show fits. RocketSDR runs those steps across 200K+ events and sends you the results.
Can I get the exhibitor list of a competing event?
Most shows publish an exhibitor directory. RocketSDR collects these lists before each show, matches every exhibitor to a company record, and adds the decision-maker and current signals. We only say a company exhibited somewhere when we have a source for it.
How do I find sponsors for a conference?
Look for companies with fresh budget and a reason to be seen in your market: a funding round, a product launch, a new regional office or a new marketing leader. Sponsoring elsewhere helps, but on its own it doesn't prove budget this year. RocketSDR combines both and names the person to approach.
What's in the free list of 25 exhibitor prospects?
25 companies that fit your next edition. Each comes with the reason it fits, the signal and source behind it, the decision-maker with verified contact details where available, and a suggested pitch. It lands in your inbox immediately as a spreadsheet, and you don't need to book a call.
How do the 5 free qualified attendees work?
Give us your event website. We work out who would get the most from attending, find people who fit at companies active in your event's space, and email you 5 of them: name, title, company, a verified email where we find one, and why each would attend. It arrives within minutes, with a spreadsheet attached.
How much does RocketSDR cost for events?
Paid work uses outcome-based pricing, scoped to your event: its size, geography, the audiences involved and the outcome we're working towards. You pay for outcomes, not a subscription. The two free offers come first, with no commitment.
Do we approve messages before they go out?
Yes, if you want to. Approval mode puts every message in front of your team, or you can switch a campaign to autopilot. Outreach is sent from your own domains.
Get started
Give us your event. We'll show you who to approach, and why.
Tell us the event and what you're selling. The research starts the moment you submit.
- Tell us your event and what you're selling.
- Our agents research it straight away.
- Your list lands in your inbox immediately, with a spreadsheet attached.
- If it's useful, we talk about running the outreach.